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The eBay Corner

Top Reasons Why Tire Inventory Spreadsheets Fail

So, you are trying to find a way to manage your tire inventory and considered trying a tire inventory spreadsheet or Tire Inventory Sheet . Before you give any more thought and waste time on that approach, here are some reasons why you should seriously consider a better alternative.
On the surface using a spreadsheet might seem like a simple and logical way to start managing tire inventory. After all, it’s an improvement over hand written lists and attempting have everyone memorize your tire inventory? The fact is while Excel is a great tool, a tire inventory spreadsheet is very inefficient and unreliable for managing frequently changing tire inventory.

Mistakes are Easy

Even the most disciplined Excel user will make a mistake when adding or entering tire information and change the wrong row or column in a spreadsheet. Most times they won’t even realize they made the mistake and the spreadsheet is saved with incorrect information. Add into this a few inexperience users (in a rush) and within a short period of time the number of mistakes will quickly multiply to the point where your tire inventory is out of control and unreliable.
within a short period of time the number of mistakes will quickly multiply to the point where your tire inventory is out of control and unreliable

No Sales!

A tire spreadsheet also won’t provide you with a way to track and verify sales history. This means when you change a tire quantity in your spreadsheet you’ll need another piece of software such as an invoicing program to track where the tires went. Without that functionality there is no way to verify that any of the changes made in your tire spreadsheet are accurate.

Impossible to Find

Beyond performing a simple search for a single tire size, It’s almost impossible to find tires in a spreadsheet based on multiple criteria and filters. When your customer starts inquiring about other options, brands, models or tire specifications, Chances are your employee will be forced to give up or even worse, tell the customer “I don’t think we have that”.
Chances are your employee will be forced to give up or even worse, tell the customer “I don’t think we have that”.

A Sharing Headache

Sharing and updating the spreadsheet with multiple users, computers and locations makes this approach even less appealing. One user forgets to update a change, while another can’t save the file because someone else has it open on another computer. So instead they save the file under a different name. Now there are multiple versions and nobody knows which one if any, is accurate.

Tire Shop Owners Say - It’s not worth it.

“My time is better spent running my business”
We’ve heard from a great number of shop owners, many whom are pros using Excel, that have concluded that it was just too time consuming, inaccurate and painful to manage tire inventory from a spreadsheet. From constantly fixing errors, re-educating employees and dealing with file sharing issues, they determined a tire spreadsheet is simply the wrong tool for the job. The most common statement was “My time is better spent running my business”.

A Better Approach to Tire Inventory Management

Utilizing a Software package designed for Tire Inventory Control and Tire Shop Management is a much better approach over a tire inventory spreadsheet. A well-designed tire software program will provide an easy and effective way to manage, find and sell tires and include a range of other important features that a tire business needs for daily operations. Used Tire Shop Software is an example of such an application. It’s designed to effectively solve tire inventory problems of any size and provide a complete solution for your Tire Shop, to help it succeed and grow. Used Tire Shop Software is affordable, cost effective and feature packed.
The UTS Team